Star Party Checklist
Contact: TAAS Educational Outreach Coordinator:
Prior to your school star party, a member of the TAAS Educational Outreach Committee will
contact you and arrange for a planning meeting. Your school will need several volunteers, so it
will be important for them to attend. Below are some things to consider before your meeting.
Category 1 includes: Telescope Field, Classroom Activities, StarLab Portable Planetarium
- If you are preparing a pamphlet or newsletter for the event, please include the TAAS
website, www.taas.org on it.
- Students often enjoy making posters and signs that advertise your star party and give
directions to the classrooms, planetarium and telescope field.
- School volunteers should be available at the main entrance to direct visitors to the
Category 2 includes: Telescope Field, Classroom Activities
Category 3 includes: Telescope Field
- The telescope field needs to be as free as possible of lights, away from tall buildings.
- Ask the custodian if it is possible to turn off or cover lights that will interfere with viewing.
- Volunteers need vehicle access to the field, since some telescopes are very heavy
- Since telescope set up time is often during dinner, volunteers would appreciate food (pizza,
sandwiches, drinks, etc.) Once the telescopes have been set up, they prefer not to leave them
unattended, so a school volunteer should deliver the food to them.
- 3 school volunteers are necessary to monitor the flow of participants in and out. Once an
activity has started, the door is closed, and no new participants should enter.
- 3 classrooms are usually needed for indoor activities. Classrooms should be very close to each
other and ideally near the telescope field and the planetarium.
- A table should be available for demonstrations.
- White board or screen with electricity and a projector will be necessary in 1 classroom.
StarLab Portable Planetarium
- A large area (cafeteria or gym) is necessary for the planetarium. It should be an area where
entrances and exits can be controlled. The planetarium is 12 ft. high and 22 ft. in diameter.
- A TAAS volunteer will set up and take down the planetarium and conduct the presentation.
- 2 school volunteers will be necessary to monitor the flow of participants in and out.
- Approximately 25 people can be accommodated during each session.
- Color coded tickets should be printed for 4-5 different sessions.
Each session lasts about 20-25 minutes, so the start times should be 30 minutes apart.